Southwestern Youth Association Sports

COVID 19 - CORONAVIRUS UPDATE MARCH 31, 2020

COVID 19 - CORONAVIRUS UPDATE MARCH 31, 2020

COVID 19 - CORONAVIRUS UPDATE MARCH 31, 2020

SYA COVID-19 Refund Policy Posted March 31, 2020

SOUTHWESTERN YOUTH ASSOCIATION, INC (SYA)

5950 Centreville Crest Ln

PO Box 471

Centreville VA 20122

703 815-3362

SPRING2020@SYASPORTS.ORG

www.syasports.org

 

SYA Spring 2020 Refund Policy

In this difficult time, we would like to thank the membership for their patience as your Board of Directors deliberated on what to do with SYA’s spring athletic programs. We understand that many of our families are hurting and we want to be here to support and assist you both now, and in the years to come. Initially, in the interest of all our participants and their family’s health and well-being, we postponed all spring 2020 programs. As things progressed and change was occurring daily, your volunteer Board of Directors and staff have continually met to determine if we would be able to provide our participants with a meaningful program.   On March 30th, Governor Northam issued a statewide Stay at Home order to protect the health and safety of Virginians and mitigate the spread of the novel coronavirus, or COVID-19. The executive order will remain in place until June 10, 2020, unless amended or rescinded by a further executive order.  This effectively eliminates the possibility of continuing our spring season.

We hope you understand that our organization has incurred and continues to incur costs even if facilities and field/gym use restrictions prevent us from putting on those programs. These are unprecedented times, and we want to be fair to our members while at the same time being sound fiscal stewards of the club as a 501(c)(3) not-for-profit entity and a long-term community resource.

After careful and extended discussion among the Board of Directors, we are providing all families who have registered for SYA spring sports with the following three options:

  1. As many of our member families have already done, you may elect to donate all or a portion of your spring sports registration to the organization.  As with any of our donations made to SYA, you will be provided with documentation of your donation suitable for tax reporting purposes as your local laws allow.  To DONATE your Spring 2020 registration, please send an email to SPRING2020@SYASPORTS.ORG by May 1, 2020. Please put the word DONATE in the subject line.
     
  2. You may elect to have your Spring 2020 registration, less a $30 administrative fee, applied to any Summer, Fall or Winter 2020 or Spring 2021 sports activity.  A credit will be reflected on your household account.  To TRANSFER your Spring 2020 registration fee (minus $30) to another season, please send an email to SPRING2020@SYASPORTS.ORG by May 1, 2020. Please put the word TRANSFER in the subject line. 
     
  3. You may elect to receive a refund, less a $60 administrative fee, of your Spring 2020 registration fee.  SYA has incurred general and administrative costs, as well as sport specific costs that simply cannot be recovered.  This make the possibility of a full refund impossible.  To request a refund (minus $60) of your Spring 2020 registration fee, please send an email to SPRING2020@SYASPORTS.ORG by May 1, 2020.  Please put the word REFUND in the subject line. 

IN THE EVENT THAT SYA DOES NOT RECEIVE AN ELECTION FROM YOU ON OR BEFORE MAY 1, 2020, YOUR SPRING 2020 REGISTRATION FEE WILL BE TREATED AS A DONATION AND WE THANK YOU FOR SUPPORTING US.

NO REQUESTS WILL BE TAKEN OVER THE PHONE

If you you have previously requested a refund, we ask that you resubmit your request in an email to SPRING2020@SYAPORTS.ORG. If you do not have access to email, requests may be mailed to SYA, P.O. Box 471, Centreville, VA 20122. Admin fees will be charged for each registration.  Refunds may take up 3-4 weeks to process but we will get them out as soon as practical. If you paid by credit card your refund will show up as a credit to your account. If you paid by check you will be refunded by check.

All questions should be directed to our Chief Executive Officer, Gary Flather, at CEO@syasports.org.

Note: This policy does not apply to Travel Soccer and Competitive Cheer which are multi-season sports. The respective commissioners in these sports will be communicating with you directly regarding how this situation will be handled.

SYA will be applying for assistance under the recently passed CARES Act which may help us weather this storm.  If we are able to receive help from this or other government programs, we may be able to supplement the refunds at a future date. 

SYA has been in existence since 1973 and has served our community continuously since that time. We have provided sports opportunities for generations of families in the area and have provided thousands of scholarships to ensure that any child who wishes to play sports is able to participate.  This crisis is unprecedented in our lifetime and is causing a serious financial strain on our organization along with many of our families. We have tried to create a policy that will allow the club to survive this event and also give some relief to our families in need.

I hope everyone stays safe and healthy and I thank you for your support,

Jeff Stein

President

Southwestern Youth Association


COVID 19 - CORONAVIRUS UPDATE MARCH 27, 2020

SYA Parents,

We have received encouraging information that there is a possibility that fields could reopen sooner than originally anticipated.  Our sports are working on contingency plans to start the season sometime in May. This is a fluid situation and we will keep you informed as new information becomes available.  In the meantime, various sports are working to find activities for kids to do to keep up their skills while they are stuck at home. Please be on the look out in the next weeks for links on our website with this information. As always thank you for your patience and understanding.

Thank you for your support,

Jeff Stein

President

Southwestern Youth Association


COVID 19 - CORONAVIRUS UPDATE MARCH 24, 2020

SYA Parents,

As you are aware, Governor Northam has closed all schools for the remainder of the school year due to the COVID 19 Coronavirus Pandemic.  Every one of us is impacted by this decision and SYA has been following the lead of our government to ensure the safety of all SYA participants.  With the closure of schools, comes the closure of facilities (gyms, fields, parks) which impacts our ability to continue our sports programs and we will be forced to shut down for the remainder of the Spring season.  As a nonprofit, volunteer-based organization, this will have a major impact on SYA.  Registration fees are used not only for officials and uniforms, but also are used to cover all operational expenses such as insurance, field maintenance, equipment, website, processing fees, rent and mortgage expenses along with salaries for our administrative staff.

Some parents are contacting us inquiring about refunds as a result of the school closures.  We ask you to be patient as we determine how best to proceed. Our ultimate goal is to get all our kids back out playing as soon as possible.

Thank you for your support,

Jeff Stein

President

Southwestern Youth Association

 


COVID 19 - CORONAVIRUS UPDATE MARCH 20, 2020

Parents: At SYA, we hope that all of you are staying safe.  We continue to monitor the situation and are currently looking forward to our Season opening.  We are hard at work with our volunteers to put alternatives together depending on when Fairfax County re-opens the fields/gyms/parks.  As of now, we hope to be able to start our season April 13th. We will keep you updated as we learn of any changes.  Please visit our website as we will be posting messages from various sources with activities and ideas to help keep our children busy and active.

 Thank you,

Jeff Stein

President


Updated March 13, 2020

SYA Families:

The SYA Board of Directors, in consultation and in conjunction with FCPS and Fairfax County, has suspended all SYA Sport activities effective immediately.  This includes all practices, games, special events and travel team activities. We currently plan to resume activities the week of April 13th with games commencing the weekend of April 18th-19th.  We will continue to monitor the situation and update our status as appropriate.  Our volunteers and administrators will continue to work to develop plans to resume normal activities as soon as possible.  We will not be issuing refunds at this time and will re-evaluate based on the changing dynamics of the situation. 

SYA will regularly update our website as we receive information from FCPS and Fairfax County officials.  Our membership's health is first and foremost.  Our Board of Directors urges everyone to be safe during this period and pay close attention to the Center for Disease Control recommendations for guidance.  Here is the link to the CDC website: https://www.cdc.gov/coronavirus/2019-ncov/index.html.

We ask for your patience as we navigate this complex situation. We will communicate additional information as it becomes available.

Sincerely,

Jeff Stein

President

Southwestern Youth Association

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Office Location:
5950 Centreville Crest Lane
Centreville, VA 20121
Mailing Address:
P.O. Box 471
Centreville, VA 20122
Phone: (703) 815-3362
Fax: (703) 815-2180
E-mail: admin@syayouthsports.org